Privacy Policy

This Privacy Policy is provided as a draft version and may be updated following internal and legal review before final publication.

1. About This Policy

This Privacy Policy explains how Deep C Solutions AS (“Deep C”, “we”, “us”, or “our”) handles personal data.
It applies to individuals who interact with us through:

• our website (www.deepcgroup.com)
• contact forms and direct communication
• recruitment processes
• professional or business interactions

We aim to ensure transparency and responsible handling of personal information.

2. Applicable Data Protection Framework

We process personal data in accordance with applicable legislation, including the General Data Protection Regulation (GDPR) and Norwegian privacy laws. Depending on the situation, processing is based on:

• Legitimate interests
• Consent
• Contractual necessity
• Legal obligations

3. Types of Information We Handle

We may collect and process different categories of personal data depending on your interaction with us.

Identity and Contact Details

• Name
• Email address
• Phone number
• Company name and job title
• Business address

Business-Related Information

• Company affiliation
• Areas of interest or expertise
• Communication preferences

Technical and Usage Data
When visiting our website, certain technical data may be collected automatically:

• IP address
• Browser and device type
• Pages visited and interaction data

Information You Provide Directly

• Contact form submissions
• Email correspondence
• Job applications and CVs

4. How Information Is Obtained

We collect personal data through:

• Website contact forms
• Email or phone communication
• Meetings and professional interactions
• Recruitment submissions
• Website visits and interactions

5. Why We Process Personal Data

We use personal data to:

• Respond to inquiries and requests
• Maintain and develop business relationships
• Manage recruitment and hiring processes
• Improve our website and services
• Monitor usage and ensure system security
• Fulfil legal and regulatory requirements

We do not sell or rent personal data.

6. Third Parties and Data Processing

We may share personal data with trusted third parties that support our operations, such as:

• IT and hosting providers
• Communication platforms
• Security and spam-detection services
• CRM systems

These parties act as data processors and are contractually obligated to protect personal data.
We may also disclose personal data where required by law.

7. Storage Duration

We retain personal data only for as long as necessary to fulfil its intended purpose, including:

• Business communication and relationship management
• Recruitment processes
• Legal or compliance obligations

Data is periodically reviewed and securely deleted or anonymised when no longer needed.

8. Your Privacy Rights

Under applicable laws, you have the right to:

• Access your personal data
• Request correction of inaccurate information
• Request deletion of your data
• Restrict or object to certain processing activities
• Withdraw consent where applicable

To exercise your rights, please contact us (see Section 13).

9. Use of CRM and Analytics Tools

Deep C uses HubSpot to manage contact information and understand website usage.
This may include:

• Contact details submitted through forms
• Communication records
• Website interaction data

Our HubSpot environment is hosted within the European Union. Where data transfers outside the EEA occur, appropriate safeguards such as Standard Contractual Clauses are applied.

10. Cookies and Website Technologies

We use cookies and similar technologies to support website functionality and gain insights into usage.
Cookies may be used to:

• Ensure proper operation of the website
• Analyse traffic and user behaviour
• Improve performance and user experience

You can manage or disable cookies through your browser settings.
Please note that some features may not function properly if cookies are disabled.

11. Third-Party Content and Integrations

Our website may include content from third-party providers (such as videos, pdf-files or images).
These services may collect data about you and track your interaction with their content as if you visited their website directly.
We recommend reviewing their respective privacy policies.

12. Data Security Measures

We implement appropriate technical and organisational safeguards to protect personal data, including:

• Secure systems and infrastructure
• Access control mechanisms
• Internal procedures for handling data
• Limiting access to authorised personnel only

13. How to Contact Us

If you have questions about this Privacy Policy or how your personal data is handled, please contact:

Deep C Solutions AS
Email: mail@deepcgroup.com
24/7 Duty phone: +47 71 58 32 28

Kristiansund, Norway (HQ)
Verkstedveien 1D
6517 Kristiansund N
Norway

Stavanger, Norway
Kvernevik Business Park
Kvernevik Ring 177, Entrance B
4048 Hafrsfjord
Norway